NEW for 2025!! Participating Students Receive a Free Set of Prints in Express & Online Programs! 
Express Program Toolbox
Welcome to your Express Coordinator Care Center! We are very excited to have you joining us this year. This site has been designed to help guide you through your program and provide all the tools you need. We’ve included some helpful tips and ideas to make it easier than ever!
Click on the program links below:
🎨 Program Overview
Let’s get your program off to a smooth, stress-free start! Below is your step-by-step guide from kickoff to shipping.
📦 Supply Box Arrives
Open your Coordinator Materials and take a peek at what’s inside.
Distribute art paper and instructions to participating teachers.
Share your program schedule and deadlines so everyone’s on the same page.
📣 Promote Your Program
Time to build some buzz!
Announce the program in your school newsletter, on social media, and your school website.
Hang posters, signs, and create a fun display of sample products.
Send the “Look What’s Coming” letter home to families to get them excited.
🖌️ Create Artwork
Students should use the 8.5” x 11” art paper we provided.
Check the art instructions for recommended materials and pro tips.
- Need inspiration? Click the button above to see our Lesson Plans/Ideas.
✏️ Label Artwork
Use pencil to write the student’s name, teacher, and grade on the back. Or print labels with that info.
Mark the TOP of the artwork with a “T” on the back so it prints correctly.
📁 Prepare Packets
Make copies of the Pricing Letter (this is emailed to you).
Place the letter and the student’s artwork into the pre-stuffed family envelopes.
🎥 CLICK HERE to watch a quick video
🏠 Send Home
Stick to your schedule!
Send home the family packets with student artwork and the Pricing Letter.
💰 Collect Orders
Families return artwork, the order form, and payment to the school.
Use our handy Order Tracking Spreadsheet to keep everything organized.
📦 Prepare for Shipping
Tape the white order form to the back of the artwork.
Keep the yellow copy for your records.
Organize everything by class and grade.
🚚 Ship to Original Works
Ship on your scheduled date.
Complete Shipping Form D.
Use the prepaid UPS shipping label included in your kit.
Drop your package off at any UPS Ship Center.
Documents
Find all the required documents for your Express Program.
Program Checklist
Program Instructions
Art Instructions
Shipping Forms
- Shipping Form D Order Phase
- Shipping Form C Additional Orders
- Shipping Form F Fix-it
Order Form
Parent Product Flyer
‘Look What’s Coming’ Announcement Letter
Use this letter to announce the program to families. We suggest you send it home approximately 1 week prior to sending home artwork/order packets. If you can’t copy/print the letter in color, consider copying it on brightly colored paper so that parent’s notice.
Order Tracking Spreadsheet
Need Translated Materials?
While we do not currently offer translation services, we know how important it is for families of all backgrounds to feel included. That’s why we’re happy to recommend some simple, user-friendly tools you can use to translate our materials into your preferred language:
Google Translate (translate.google.com)
Upload documents, copy/paste text, or even use your camera to translate printed materials.Microsoft Word
If you’re using Word to view our documents, you can go toReview>Translateto convert the entire file into another language.DeepL (www.deepl.com)
A favorite among schools for its more natural-sounding translations. You can copy/paste text or upload files for quick results.Google Docs
Open any document in Google Docs, go toTools>Translate Document, and select your language of choice.
👉 Pro Tip: If you need help converting one of our PDFs into a Word or Google Doc for easier translation, let us know—we’re happy to help with that part!
Image Library
We’ve developed several images for your use in promoting your program. We recommend that you hyperlink the images to our website: www.originalworks.com
(To use: Click the image, then Right click on an image, and choose “Save As”)
Video Library
To share with students:
To share with families:
About our production process:
📦 Supply Box: What’s Inside?
Your supply box has landed—and it’s packed with everything you need to kick off a successful program!
Here’s what’s inside:
Art Paper – for the best results we highly recommend using the provided paper.
Coordinator Materials – Your go-to reference for running the program.
Pre-Stuffed Family Packets – Each one includes:
A colorful product brochure
A two-part order form (white copy for us, yellow copy for you)
Keep everything together until you’re ready to start. And don’t worry—we are here every step of the way.
🎨 Artwork Creation: Let the Creativity Begin!
🧠 Get Inspired
CLICK HERE for ideas, tips, and helpful videos to guide your program.
📋 Follow the Art Instructions
Before diving in, review the Art Instructions to ensure everything meets reproduction standards. Questions? Reach out to your Sales Representative or our Customer Service team—we’re happy to help before the first crayon hits the paper!
✍️ Use the Signature Template
To help guide younger students and prevent cropping, use our optional Signature Template. It shows where students should sign their masterpiece and helps with layout and orientation.
🧑🏫 No Art Teacher? No Problem.
Art can still shine—even without a dedicated art class! Here’s how schools successfully incorporate artwork into their regular classroom schedule:
15–20 Minutes a Day
Homeroom teachers often set aside 15–20 minutes a day over a week for art creation.Declare an Art Awareness Week
This gives the whole school a fun, unified theme. It also works great during Spirit Week!Need a Make-Up Week?
We recommend allowing a second week for absent students or those who need more time.
📚 Free Lesson Plans
We offer a collection of free, easy-to-follow lesson plans created just for you.
We’ve created several free Lesson Plans that you can use
Or find even more inspiration on our Pinterest page
🌍 Tie the Artwork to Your Curriculum
Integrating class topics into artwork makes the experience more meaningful—and easier to plan! Here are a few ideas by grade level:
1st Grade – Oceans, sea life, or animal classification
3rd Grade – Rainforests, habitats, ecology
4th Grade – State history, historic figures, self-portraits in historical attire
6th Grade – Space, marine life, weather, or the solar system
Same subject matter across grade levels? Even better—it keeps things cohesive and simple.
🧾 Orders: From Artwork to Original Works
Once student artwork is complete, it’s time to package it up and send it home to families in their family packets. This part is key—so stick to your schedule and follow these steps for a smooth process.
1️⃣ Dear Family/Pricing Letter
You received this custom letter (with pricing and ordering info) via email.
Print and copy. PRO TIP: Use bright colored paper so it stands out.
WATCH: Dear Family Letter Video
💡 Can’t find your letter? Contact our Customer Service Team—we’ll get a new one to you fast!
2️⃣ Prepare Family Packets
Place the completed artwork and Pricing Letter into the pre-stuffed family packets from your supply box.
For easy classroom distribution, slide the artwork into the back of the packet with the student’s name facing out.
🧑🎓 Time-saving tip: Have students insert their own artwork into the envelopes, or recruit older students/volunteers to help!
3️⃣ Collect Orders
Families return:
Artwork
Order form
Payment (made payable to your school)
Use the [Class Order Tracking Sheet] to keep things organized by participant.
4️⃣ Prepare Orders for Shipment
Tape the white copy of the order form to the back of the matching artwork.
🚫 Don’t fold tape over the edges of the artwork.One order form per piece of art
Keep the yellow copy for your records.
Organize everything in folders by class and grade (we’ll pack the finished products that way for easy distribution).
5️⃣ Shipping Form D
Download, complete, and include Shipping Form D with your shipment.
6️⃣ Ship Your Orders
Use the prepaid UPS shipping label from your supply box.
Drop the package at a UPS Store, authorized center, or hand it to any UPS driver.
Protect the art! We recommend placing everything in a large plastic bag inside the box to guard against weather.
Free Shipping!
If your total wholesale order is $300 or more, shipping is FREE.
Less than $300? A $25 shipping fee will apply.
💡 Modern Payment Solutions for School Fundraising
While Original Works doesn’t handle payment collection, we do have a few recommendations for easy, school-friendly options that other Coordinators have had success with.
💵 Payment Options to Consider:
Cash
It’s still a simple, accessible option. Just be sure to have a secure collection box and a reliable system to track who paid and how much.Venmo / PayPal / Cash App
Many PTA/PTOs already have these accounts set up. It’s a fast and easy way for parents to pay digitally.School Payment Portals
If your school already uses a system like SchoolCash Online, RevTrak, or Cheddar Up, you can add your Original Works fundraiser there for easy tracking.Custom Google Form + QR Code
Create a form where parents can upload payment screenshots (Venmo/etc.) and add a QR code to the flyer to make paying simple.Square Reader (for in-person events)
Hosting an art night or pickup table? A simple card reader makes in-person payments a breeze.
🎁 Product Distribution: Time to Celebrate!
The most exciting part is here—your students’ custom keepsakes have arrived! Get ready for a school-wide smile-fest as you unpack and distribute those one-of-a-kind treasures.
📦 Orders Have Arrived!
Orders will be delivered to your school based on the scheduled delivery date listed in your confirmation email.
Everything will be organized exactly as you sent it (by class and grade), making distribution easy-peasy.
🚚 Important Note:
Towels, Blankets, Mats, and Tumblers are shipped separately from one of our trusted partner vendors and may arrive on a different day.
✉️ Coordinator’s Envelope
Keep an eye out for a white envelope in Box #1.
This contains any artwork we were unable to process for production
🎨 Student Packages
Each student’s packet includes:
Their original artwork & order form
The products that were ordered
Care instructions for their keepsakes
Note: Ceramic mugs are packaged separately and clearly labeled in the shipping boxes.
🙌 Recruit Some Help!
Unpacking the keepsakes can be a big job—but it’s also a really fun one.
Enlist volunteers or older students to help with the process.
Parents especially love seeing the products and artwork—it’s a great time to get them involved!
💡 Want to say thanks? Offer volunteers the chance to purchase products at wholesale price as a token of appreciation.
Payment
Payment is due upon receipt of invoice. Your invoice will be emailed to the billing contact listed on your confirmation.
Payments Accepted:
- Checks made payable to Original Works.
- eCheck payments are accepted from schools running programs. We do not accept eCheck payments from parents.
- Credit card payments can be made by calling the Original Works Finance dept. at 518-584-9278
Questions about your invoice or payment can be sent to: finance@originalworks.com
🔁 Additional Orders: Every Order Counts!
Late orders? Re-orders? Absolutely! Additional orders are common—and they’re a great way to boost your program’s profits.
🗂️ 1. Collect Orders
Late orders may include:
New orders from families who missed the deadline
Re-orders from families who already placed an order but want more
📌 If it’s a re-order:
There’s no need to resend artwork—but families must provide:
The original order form number
A brief description of the artwork
This lets us retrieve the file from our files.
📄 2. Shipping Form C
Download, complete, and include Shipping Form C with the late orders.
Your first batch of additional orders ships back to the school for free.
Any additional batches incur a flat $10 shipping fee.
🚚 Note: Delivery dates for late/additional orders are not guaranteed. We’ll ship them as soon as possible.
💡 Promote a “Second Chance!”
Remind families:
🎉 It’s not too late!
Encouraging late or additional orders gives families another opportunity to purchase keepsakes—and gives your program one more chance to grow your bottom line.
Promote a Second Chance Order Window on your school’s website, social media, or newsletter.
These orders earn the same profit as your main order. Every extra order = extra earnings!
Program Promotion
🏠 Keep Families in the Loop!
Simple ways to make sure every family knows—and remembers—to order:
Hang Posters Around School – Use our posters or have students create some to use in high-traffic areas: lobby, office, hallways, pick-up/drop-off zones.
Promotional Posters/Flyers
- Create a Front Office Display – Show off sample products. Instant “oohs” and “ahhs”!
Add to Morning Announcements – “Support our school and celebrate your child’s art—order by Friday!”
Send Home a Reminder Flyer – Quick reminder + ordering info = last-minute lifesaver.
Use School Newsletters & Emails – Drop in a graphic and important dates.
Backpack Stuffers – Because sometimes, paper is still necessary.
PTA or Class Parent Boost – Ask your MVPs to help spread the word via texts or social groups.
Chalk the Walk! – Write a fun message on the sidewalk near drop-off: “Original Works Orders Due Friday!”
🖼 Bonus: A little art in the hallway or entry goes a long way.
🏫 At-School Reminders that Stick (Literally & Figuratively!)
Post in Classrooms – A fun poster or sticky note on the whiteboard: “Don’t forget to bring your art/order form!”
Locker Notes – Slide a quick reminder into student lockers—bonus points for stickers or bright colors!
Teacher Shout-Outs – Ask teachers to remind students during announcements or homeroom.
Bulletin Board Takeover – Dedicate a board to student artwork + fundraiser info.
Cafeteria Table Tents – Print simple reminders and stand them up on lunch tables.
Art Room Countdown – Add a “Days Left to Order!” sign in the art room or hallway.
Morning News Segment – If your school has a daily broadcast, slip in a 10-second shoutout!
PA System Announcements – “Psst! Don’t forget—Original Works orders are due Friday!”
📌 The more they see it, the more they remember it—and the more orders roll in!
SET A GOAL
SCHOOL ANNOUNCEMENT
The following template can be incorporated into daily school announcements. Use it as is or modify it to suit your particular needs.
🎨Hey students! Just a quick reminder that our school is running the Original Works Art Fundraiser—and it’s all about your amazing artwork!
Your creativity is being turned into real products—like mugs, magnets, tote bags, and more—that your family can order and enjoy. It’s the ultimate way to show off your art AND help support our school!
🛒 Be sure to remind your parents: the last day to place an online order is [INSERT DATE].
So keep creating, keep inspiring, and don’t forget to tell your grown-ups to get those orders in!
For questions, have them reach out to [INSERT NAME].
Let’s make this fundraiser a masterpiece! 🖌️
NEWSLETTER:
The following template can be incorporated into a printed or electronic newsletter. Use it as is or modify it to suit your particular needs.
🖌️ Coming Soon: A Colorful Way to Support Our School! 🎉
We’re thrilled to announce our partnership with Original Works, art-based fundraising!
Through this creative program, your child will transform their one-of-a-kind artwork into unforgettable keepsakes—think magnets, mugs, tote bags, and more! With many products under $15, there’s something for everyone (hello, early holiday shopping 🎁).
🗂️ Watch for full program details coming home soon!
💰 Proceeds from this program will be used to [INSERT FUNDRAISING PURPOSE HERE].
Want a sneak peek or to learn more? Visit www.originalworks.com to see the magic behind the mission.
Thank you for supporting this inspiring and imaginative way to raise funds!
EMAIL BLAST:
The following template can be incorporated into an email blast. Use it as is or modify it to suit your particular needs.
Subject Line Ideas (Pick Your Favorite!):
🎨 Last Chance to Order Your Child’s Artwork Keepsakes!
🖌️ Don’t Miss Out – Order by [Insert Date]!
📬 Turn Their Art Into Heartfelt Gifts – Deadline Approaching!
Email Body:
Hello [School Name] Families!
Time is ticking! ⏰ The deadline to place your Original Works orders is almost here—final orders are due [Insert Date].
This special program turns your child’s artwork into personalized keepsakes and gifts (think mugs, magnets, tote bags and more!)—all while supporting [Insert School/Cause Here]. It’s creativity with a cause, and a great excuse to brag about your little Picasso.
💡 How to order:
Just follow the easy instructions in the flyer that came home with your child. A few clicks, and their masterpiece becomes a memory that lasts.
Have questions?
Contact: [Coordinator Name]
📧 [Coordinator Email]
Thank you for supporting our fundraiser—and for celebrating the amazing artists in our school!
Creatively yours,
[Your School/Team Name]
📱 Boost Your Fundraiser with Social Media!
Make the most of your Original Works program by sharing the excitement online! Here’s how:
Post Sneak Peeks – Share our provided images and say, “Coming soon to [School Name]!”
Show Off the Artists – Post photos of students creating their masterpieces (with permission, of course!).
Countdown to Deadline – Create hype with a “3 days left!” post to remind families to order.
Feature Favorite Products – Highlight a best-seller like the mug, tote bag, or heart ornament and ask parents, “Which would you choose?”
Shout Out to Supporters – Thank your school community as orders come in. “We’re halfway to our goal—thanks to YOU!”
Use Stories & Reels – Quick videos or before/after shots of art becoming products = eye-catching and engaging!
➡️ Don’t forget to tag us so we can cheer you on!
HASHTAGS
Use Hashtags to connect with us and the larger art teacher community!
- #OriginalWorks
- #ArtTeachersOfInstagram
- #ArtClass
- #ElementaryArt
- Check out this article from PTO Today for some great tips!
🎉 Reward the Hustle!
Fun Incentive Ideas to Boost Participation & Sales
If your students, families and teachers are excited, participation will increase which leads to more profits for your program.
Consider offering incentives- these don’t have to cost anything and can be fun way to everyone involved.
🏆 Top Seller Rewards
Art Star Award – Prize for the student with the highest sales. This can be a special privilege such as front-of-the-line passes, the role of principal for a day, or a special lunch.
Principal for a Day – The top seller gets to wear a suit (or crown) and run the school… sort of.
Pizza or Ice Cream Pass – Winner gets a special lunch treat or dessert coupon!
Feature Their Art – Display their artwork on a school bulletin board or newsletter.
🎯 Classroom Contests
Top-Selling Class = Prize Party – Could be popcorn, pajama day, extra recess, or a movie afternoon.
Classroom Chart Tracker – Hang a thermometer or race-themed tracker showing progress toward a group goal.
Mystery Envelope Challenge – Each class that hits a goal gets to open an envelope with a prize inside!
📣 Promotions to Boost Participation
Early Bird Bonus – First 10 orders get a little prize or shout-out.
Daily Raffle – Each order = an entry to win a small daily prize (pencil, sticker, etc.).
School Spirit Tie-In – “Support the school AND show your spirit—wear school colors and bring in your order!”
Fun Friday Reminders – Make a wacky announcement or wear a silly hat to remind everyone: “Order forms due!”
- Principal Involvement. If you raise $ xxx the principal will get a pie in their face or wearing their pajamas to school …
💡 Pro tip: It’s not always about the prize—it’s about the spotlight. Recognition goes a long way!
🛠️ Customer Service: We’ve Got Your Back
While every order goes through a careful quality check before leaving our facility, the occasional “oops” moment happens. If something isn’t quite right, we call it a Fix-It, and our Customer Service Team is ready to help make it right—fast.
🚨 “Fix-It” Situations – What Counts?
Submit a Fix-It Form (Form F) if your order meets one or more of these criteria:
🧵 Material Defect: A chipped mug, hole in a towel, broken tile, etc.
🎯 Wrong Item: Ordered a sketchbook but received a memo pad.
🔄 Improper Reproduction: Artwork is upside down or incorrectly placed.
📦 Missing Product: Item was invoiced but not included in your shipment.
🎨 Do You Need to Return the Artwork?
Yes, send the artwork back if the issue involves:
Color quality problems
Blurry image
Wrong image used
No, don’t send the artwork back if the issue is:
A missing item
A damaged item
The wrong product was made
📝 Shipping Form F
Complete and return Shipping Form F with any physical returns.
Not sending artwork? You can email the completed form to:
📧 lawfi@originalworks.com
We’ll process your Fix-It as quickly as possible to make sure everything looks just right.
💡 Did You Know?
🖼️ Artwork is Reproduced “As Is”
We capture and print the entire 8.5” x 11” artwork exactly as submitted. That means:
We don’t crop, adjust, or edit anything.
Pencil marks, guide lines, or eraser smudges? They’ll print too.
✅ Pro Tip: Make any edits or cleanups before sending the art to us!
🖌️ Paper & Color Tips
Use the art paper provided in your supply box.
Choose bold, bright colors and fill the entire page.
Following the Art Instructions helps ensure the best reproduction.
Products created from artwork that doesn’t follow the guidelines may not be eligible for a redo.
🗃️ Image Retention Policy
We keep artwork images on file for a limited time:
Fall programs: Images retained through March 1
Spring programs: Images retained through September 1
If a Fix-It is submitted after these dates, you’ll need to resubmit the original artwork.
🧠 Helpful Coordinator Tip
Set a clear deadline for parents to report issues (e.g., 5 days after products are sent home).
This way, you can collect all Fix-It requests and submit them in one go—easy for you, fast for us!