NEW for 2025!! Participating Students Receive a Free Set of Prints in Express & Online Programs! 
Online Program Toolbox
Here you will find all the tools you need to make your Online Program a success!
Click on the program links below:
🌐 Online Program: Program Overview
Let’s get your Online Program up and running with these step-by-step instructions. From artwork creation to online ordering, we’ve got you covered!
📦 Supply Box Arrives
Start strong by unpacking your coordinator toolkit:
Read through your Coordinator Materials
Distribute art paper and art instructions to participating teachers
Share the program schedule and deadlines with your team
📣 Promote Your Program
Build buzz early to get students and families excited!
Announce the program in your school newsletter, website, and on social media
Hang posters and create a display of sample products
Send the “Look What’s Coming” announcement letter home to families
🧾 Send Student List
Email your class list to:
📧 studentlabels@originalworks.comWe’ll mail you printed student ID labels to help identify each artwork
🎨 Create Artwork
Use the 8.5” x 11” art paper included in your supply box
Follow the Art Instructions for media suggestions and layout tips
✏️ Label Artwork
Place the student ID label on the back of each artwork. Labels are required.
Use pencil to mark the TOP of the artwork with a “T”
🚚 Ship Artwork
Stay on schedule and ship your packet by your confirmed date
Include Shipping Form G (don’t forget this step!)
Use the prepaid shipping label provided in your supply kit
🏠 Distribute Ordering Info
Once the artwork is processed, each student receives a custom brochure with ordering instructions. Send these home with students to get families shopping!
💻 Parents Place Orders Online
Parents order directly through the Original Works website
If needed, mail in any paper/manual orders to us separately
📦 Product Delivery & Distribution
Products will be shipped directly to the school, organized by class and student—just like the artwork was submitted.
- Note: Towels, Blankets, Mats, and Tumblers are shipped and arrive separately from our trusted partner vendor.
💰 Your Profit
Thank you for supporting the arts —your profit check will be mailed at the end of your program!
Documents
Find all the required documents for your Online Program.
Program Checklist
Program Overview/Instructions
Art Instructions
‘Look What’s Coming’ Announcement Letter
Use this letter to announce the program to families. We suggest you send it home approximately 1 week prior to sending home artwork/order packets. If you can’t copy/print the letter in color, consider copying it on brightly colored paper so that parent’s notice.
Shipping Forms
- Shipping Form G Artwork/Scan Phase
- Shipping Form M Manual Orders Shipment
- Shipping Form F Fix-it
Ordering Instructions
- Spanish instructions should accompany the student’s Custom Brochure as they will need to refer to it for their custom information.
Blank Version of Online Instructions
- If a student loses their original Custom Brochure, this can be used. Fill in the needed information on the pdf and save it, or send it as a separate document.
New Students/Student Changes
- New Student Form Use this form if you have new students that will be completing artwork that were not submitted on your original student list.
Product Flyer
Need Translated Materials?
While we do not currently offer translation services, we know how important it is for families of all backgrounds to feel included. That’s why we’re happy to recommend some simple, user-friendly tools you can use to translate our materials into your preferred language:
Google Translate (translate.google.com)
Upload documents, copy/paste text, or even use your camera to translate printed materials.Microsoft Word
If you’re using Word to view our documents, you can go toReview>Translateto convert the entire file into another language.DeepL (www.deepl.com)
A favorite among schools for its more natural-sounding translations. You can copy/paste text or upload files for quick results.Google Docs
Open any document in Google Docs, go toTools>Translate Document, and select your language of choice.
👉 Pro Tip: If you need help converting one of our PDFs into a Word or Google Doc for easier translation, let us know—we’re happy to help with that part!
Image Library
We’ve developed several images for your use in promoting your program. We recommend that you hyperlink the images to our website: www.originalworks.com
(To use: Right click on an image below, and choose “Save As”)
Video Library
To share with students:
To share with families:
About our production process:
Supply Box
This box contains everything you are going to need to run a successful program.
Your supply box contains …
- Art paper
- Coordinator Materials
- Art Instructions
🎨 Artwork Creation: Let the Creativity Begin!
🧠 Get Inspired
CLICK HERE for ideas, tips, and helpful videos to guide your program.
📋 Follow the Art Instructions
Before diving in, review the Art Instructions to ensure everything meets reproduction standards. Questions? Reach out to your Sales Representative or our Customer Service team—we’re happy to help before the first crayon hits the paper!
✍️ Use the Signature Template
To help guide younger students and prevent cropping, use our optional Signature Template. It shows where students should sign their masterpiece and helps with layout and orientation.
🧑🏫 No Art Teacher? No Problem.
Art can still shine—even without a dedicated art class! Here’s how schools successfully incorporate artwork into their regular classroom schedule:
15–20 Minutes a Day
Homeroom teachers often set aside 15–20 minutes a day over a week for art creation.Declare an Art Awareness Week
This gives the whole school a fun, unified theme. It also works great during Spirit Week!Need a Make-Up Week?
We recommend allowing a second week for absent students or those who need more time.
📚 Free Lesson Plans
We offer a collection of free, easy-to-follow lesson plans created just for you.
We’ve created several free Lesson Plans that you can use
Or find even more inspiration on our Pinterest page
🌍 Tie the Artwork to Your Curriculum
Integrating class topics into artwork makes the experience more meaningful—and easier to plan! Here are a few ideas by grade level:
1st Grade – Oceans, sea life, or animal classification
3rd Grade – Rainforests, habitats, ecology
4th Grade – State history, historic figures, self-portraits in historical attire
6th Grade – Space, marine life, weather, or the solar system
Same subject matter across grade levels? Even better—it keeps things cohesive and simple.
Student Labels
To ensure that we have the proper student data setup for your school’s gallery, we create a student label from the information that you provide. Each student artwork requires a label before it can be uploaded and assigned to the correct student.
Preparing the information to send
- Please include all students/grade in one (1) list.
- Each grade/class should follow the next one in order.
- Do not break grades/classes out into individual tabs or sheets.
Required Information/Student Data
- Student First Name
- Student Last Name
- Teacher
- Grade
File types accepted
- Microsoft Excel
- . txt
- . csv
Submitting your data
- Email your data to studentlabels@originalworks.com
- Include your school name in the subject line along with “label file” ie: Caldwell Elementary label file
Receiving your printed labels
- Original Works will create and print your student labels.
- Labels will be sent to the school in your supply box or via USPS Priority mail.
New or additional students
- If you have new students or students starting class after the Student Labels have been created and sent to you, but before your artwork is sent for the scan phase, please complete and send a copy of the “New Student Form” Please do not assign a number to these artworks. We will provide that information.
Student privacy
- We understand that student privacy is of utmost importance. Student names do NOT appear Online. This is done to protect the privacy of each student.
✉️ Sending Your Completed Artwork
Once the student artwork is finished, it’s time to send those masterpieces to Original Works for processing. We’ll scan and upload each piece so families can start shopping online!
📅 Reminder: Please stay on schedule—timing matters for a smooth process!
📁 1. Prepare Artwork for Shipment
Make sure each piece has the correct student label affixed to the back of the artwork
Organize artwork in folders by class and grade to make distribution a breeze later on
📝 2. Include Shipping Form G
Complete and include Shipping Form G with your shipment
💡 Pro Tip: Place the artwork in a large plastic bag inside the box to protect it from weather or accidental damage during shipping
📦 3. Ship Your Package
Use the prepaid UPS shipping label included in your supply box
Drop off your shipment at a UPS store, authorized UPS facility, or hand it off to a UPS driver
🚫 Returned Artwork
We’re pretty flexible, but we do follow our guidelines. Any artwork that doesn’t meet our art instruction standards (wrong size, media issues, etc.) will be returned and not uploaded.
Ordering
Once the artwork has been received, scanned and uploaded,, we print and ship the Custom Ordering Instructions directly to the school. Each letter is unique to the individual student and is used to facilitate the ordering process.
Custom Ordering Instructions
- A customized instruction sheet is created for each artwork submitted.
- Distribute instructions to your students to take home to their families. The instructions are custom for each child. Be sure that they receive the correct one to take home.
Orders
- Families follow the instructions sent home and place their orders online.
📦 Product Distribution: Keepsake Time!
The most exciting moment has arrived—your custom keepsakes are here and it’s time to share the joy! Let the smiles and “oohs” begin as families see their children’s artwork turned into treasured products.
🚚 Orders Arrive
Orders will ship to your school based on the delivery date in your program reservation.
Packages will be organized according to the way your Student Label File was set up—making it easy to distribute by class or teacher.
🎁 Student Packages
Each student’s package will include:
A packing slip
The products ordered
Care instructions
Note:
Ceramic mugs are packaged separately but will be clearly labeled.
Towels, Blankets, Mats, and Tumblers are shipped and arrive separately from our trusted partner vendor. They may arrive on a different date.
🙌 Recruit Some Help
Distributing keepsakes can be a big task—but also a fun one!
Ask volunteers or older students to help with unpacking and organizing.
Parents love seeing the final products—it’s a perfect opportunity to get them involved!
🔁 Additional Orders: It’s Not Too Late!
Late and additional orders? Totally normal—and totally welcome! These “second chance” sales are a fantastic (and easy!) way to boost your program profits without starting from scratch.
💻 Online Orders
(For students whose artwork is already online)
If you selected a Late Order Deadline during your program confirmation, we’ll automatically reopen ordering right after your initial deadline passes.
Families can place new or additional orders online as long as their child’s artwork was uploaded.
📝 Paper / Manual Orders
(For students whose artwork was not uploaded online)
Collect the:
Completed order forms
Artwork
Fill out and include Shipping Form M
Send everything to Original Works by your Late Order Deadline (listed on your schedule)
📌 Important: Late manual orders must be received 2 days before the Late Order Date to be processed. Orders arriving later may be counted as an additional Late Order and incur a $10 shipping fee.
📦 Shipping & Delivery
Your first set of additional orders ships back to your school FREE.
Any additional sets of orders are subject to a $10 shipping fee.
Delivery dates are not guaranteed for late orders—but we’ll ship them as quickly as possible.
📣 Encourage Late Orders!
Promote a “Second Chance” Order Window to families who missed out the first time.
Late orders earn the same profit as your original batch—no extra work, just extra profits for your school!
🛠️ Customer Service: We’ve Got Your Back
While every order goes through a careful quality check before leaving our facility, the occasional “oops” moment happens. If something isn’t quite right, we call it a Fix-It, and our Customer Service Team is ready to help make it right—fast.
🚨 “Fix-It” Situations – What Counts?
Submit a Fix-It Form (Form F) if your order meets one or more of these criteria:
🧵 Material Defect: A chipped mug, hole in a towel, broken tile, etc.
🎯 Wrong Item: Ordered a sketchbook but received a memo pad.
🔄 Improper Reproduction: Artwork is upside down or incorrectly placed.
📦 Missing Product: Item was invoiced but not included in your shipment.
🎨 Do You Need to Return the Artwork?
Yes, send the artwork back if the issue involves:
Color quality problems
Blurry image
Wrong image used
No, don’t send the artwork back if the issue is:
A missing item
A damaged item
The wrong product was made
📝 Shipping Form F
Complete and return Shipping Form F with any physical returns.
Not sending artwork? You can email the completed form to:
📧 lawfi@originalworks.com
We’ll process your Fix-It as quickly as possible to make sure everything looks just right.
💡 Did You Know?
🖼️ Artwork is Reproduced “As Is”
We capture and print the entire 8.5” x 11” artwork exactly as submitted. That means:
We don’t crop, adjust, or edit anything.
Pencil marks, guide lines, or eraser smudges? They’ll print too.
✅ Pro Tip: Make any edits or cleanups before sending the art to us!
🖌️ Paper & Color Tips
Use the art paper provided in your supply box.
Choose bold, bright colors and fill the entire page.
Following the Art Instructions helps ensure the best reproduction.
Products created from artwork that doesn’t follow the guidelines may not be eligible for a redo.
🗃️ Image Retention Policy
We keep artwork images on file for a limited time:
Fall programs: Images retained through March 1
Spring programs: Images retained through September 1
If a Fix-It is submitted after these dates, you’ll need to resubmit the original artwork.
🧠 Helpful Coordinator Tip
Set a clear deadline for parents to report issues (e.g., 5 days after products are sent home).
This way, you can collect all Fix-It requests and submit them in one go—easy for you, fast for us!
Program Promotion
🏠 Keep Families in the Loop!
Simple ways to make sure every family knows—and remembers—to order:
Hang Posters Around School – Use our posters or have students create some to use in high-traffic areas: lobby, office, hallways, pick-up/drop-off zones
Promotional Posters/Flyers
Create a Front Office Display – Show off sample products. Instant “oohs” and “ahhs”!
Add to Morning Announcements – “Support our school and celebrate your child’s art—order by Friday!”
Send Home a Reminder Flyer – Quick reminder + ordering info = last-minute lifesaver.
Use School Newsletters & Emails – Drop in a graphic and important dates.
Backpack Stuffers – Because sometimes, paper is still necessary.
PTA or Class Parent Boost – Ask your MVPs to help spread the word via texts or social groups.
Chalk the Walk! – Write a fun message on the sidewalk near drop-off: “Original Works Orders Due Friday!”
🖼 Bonus: A little art in the hallway or entry goes a long way.
🏫 At-School Reminders that Stick (Literally & Figuratively!)
Post in Classrooms – A fun poster or sticky note on the whiteboard: “Don’t forget to bring your art/order form!”
Locker Notes – Slide a quick reminder into student lockers—bonus points for stickers or bright colors!
Teacher Shout-Outs – Ask teachers to remind students during announcements or homeroom.
Bulletin Board Takeover – Dedicate a board to student artwork + fundraiser info.
Cafeteria Table Tents – Print simple reminders and stand them up on lunch tables.
Art Room Countdown – Add a “Days Left to Order!” sign in the art room or hallway.
Morning News Segment – If your school has a daily broadcast, slip in a 10-second shoutout!
PA System Announcements – “Psst! Don’t forget—Original Works orders are due Friday!”
📌 The more they see it, the more they remember it—and the more orders roll in!
SET A GOAL
SCHOOL ANNOUNCEMENT
The following template can be incorporated into daily school announcements. Use it as is or modify it to suit your particular needs.
🎨Hey students! Just a quick reminder that our school is running the Original Works Art Fundraiser—and it’s all about your amazing artwork!
Your creativity is being turned into real products—like mugs, magnets, tote bags, and more—that your family can order and enjoy. It’s the ultimate way to show off your art AND help support our school!
🛒 Be sure to remind your parents: the last day to place an online order is [INSERT DATE].
So keep creating, keep inspiring, and don’t forget to tell your grown-ups to get those orders in!
For questions, have them reach out to [INSERT NAME].
Let’s make this fundraiser a masterpiece! 🖌️
NEWSLETTER:
The following template can be incorporated into a printed or electronic newsletter. Use it as is or modify it to suit your particular needs.
🖌️ Coming Soon: A Colorful Way to Support Our School! 🎉
We’re thrilled to announce our partnership with Original Works, art-based fundraising!
Through this creative program, your child will transform their one-of-a-kind artwork into unforgettable keepsakes—think magnets, mugs, tote bags, and more! With many products under $15, there’s something for everyone (hello, early holiday shopping 🎁).
🗂️ Watch for full program details coming home soon!
💰 Proceeds from this program will be used to [INSERT FUNDRAISING PURPOSE HERE].
Want a sneak peek or to learn more? Visit www.originalworks.com to see the magic behind the mission.
Thank you for supporting this inspiring and imaginative way to raise funds!
EMAIL BLAST:
The following template can be incorporated into an email blast. Use it as is or modify it to suit your particular needs.
Subject Line Ideas (Pick Your Favorite!):
🎨 Last Chance to Order Your Child’s Artwork Keepsakes!
🖌️ Don’t Miss Out – Order by [Insert Date]!
📬 Turn Their Art Into Heartfelt Gifts – Deadline Approaching!
Email Body:
Hello [School Name] Families!
Time is ticking! ⏰ The deadline to place your Original Works orders is almost here—final orders are due [Insert Date].
This special program turns your child’s artwork into personalized keepsakes and gifts (think mugs, magnets, tote bags and more!)—all while supporting [Insert School/Cause Here]. It’s creativity with a cause, and a great excuse to brag about your little Picasso.
💡 How to order:
Just follow the easy instructions in the flyer that came home with your child. A few clicks, and their masterpiece becomes a memory that lasts.
Have questions?
Contact: [Coordinator Name]
📧 [Coordinator Email]
Thank you for supporting our fundraiser—and for celebrating the amazing artists in our school!
Creatively yours,
[Your School/Team Name]
📱 Boost Your Fundraiser with Social Media!
Make the most of your Original Works program by sharing the excitement online! Here’s how:
Post Sneak Peeks – Share our provided images and say, “Coming soon to [School Name]!”
Show Off the Artists – Post photos of students creating their masterpieces (with permission, of course!).
Countdown to Deadline – Create hype with a “3 days left!” post to remind families to order.
Feature Favorite Products – Highlight a best-seller like the mug, tote bag, or heart ornament and ask parents, “Which would you choose?”
Shout Out to Supporters – Thank your school community as orders come in. “We’re halfway to our goal—thanks to YOU!”
Use Stories & Reels – Quick videos or before/after shots of art becoming products = eye-catching and engaging!
➡️ Don’t forget to tag us so we can cheer you on!
HASHTAGS
Use Hashtags to connect with us and the larger art teacher community!
- #OriginalWorks
- #ArtTeachersOfInstagram
- #ArtClass
- #ElementaryArt
- Check out this article from PTO Today for some great tips!
Q: What if a parent loses their custom brochure?
No worries—there are a few ways to track down their child’s code:
We’ve got a spreadsheet for that! Refer to the Student Label information spreadsheet we emailed to you.
Check the Coordinator Panel. Head to the Artwork tab to see all student codes listed.
Parents can search too. The website has a handy Search Artwork feature right on the login screen. This allows them to find the artwork by Student Name.
Problem solved—no magnifying glass or detective hat required. 🕵️♀️✨
Q: What if a student has more than one artwork they’d like to submit?
Because of system limits, only one artwork can be uploaded per student through the online portal.
If a student wants to order from more than one piece, no problem! Just use the Manual Order Form that was emailed to you at the start of the program.
⚠️ Important:
When submitting a second artwork via the Manual Order Form, do NOT use the same Student Access Code from the first artwork. We’ll assign a new code to the second one once it’s received.
Q: What if a student misses the artwork submission deadline?
If a student misses the upload deadline, their image won’t appear online—but they can still participate!
Just have them submit their artwork using the Manual Order Form during the ordering phase. Their order will be processed like the others and delivered to the school with the rest of the Online Program orders—no delays, no worries.
Q: What if I need labels for students who joined after the program started?
No problem! Here’s what to do:
Complete the New Student Label Form (you received this with your program materials).
Email it to us ahead of time so we can prep the labels for you.
Place the new artwork in a separate file folder labeled “Needs Labels” and send it along with the rest of your labeled artwork.
We’ll take it from there and attach the labels once the artwork arrives!
Q: What if a student changes their artwork after it’s been uploaded?
Once an image is uploaded, it cannot be replaced or changed. Online orders will use the original artwork that appears on the site.
If a student updates their artwork (adds a name, date, etc.) after the upload, they can still order from the new version—just use a Manual Order Form.
As long as the new artwork and order are received by the deadline, we’ll process and ship it with the rest of the Online orders.
⚠️ Reminder: Don’t use the same Student Access Code from the original upload. We’ll assign a new code once we receive the revised artwork.
Q: One of our students received two Custom Brochures—one with no image and one with their artwork. What happened?
When a student gets two brochures, it usually means their info was entered into the system twice—often because of things like a class change, a correction to their name, or a re-submission of their data.
Since our system generates a brochure for each student record, one might show the artwork and the other may be blank. No worries—just use the brochure with the image and discard the blank one.
It happens occasionally and won’t affect the student’s ability to participate or place an order.
And if you’re ever unsure? Give us a call or send an email—we’ve got you. 👍
🎉 Reward the Hustle!
Fun Incentive Ideas to Boost Participation & Sales
If your students, families and teachers are excited, participation will increase which leads to more profits for your program.
Consider offering incentives- these don’t have to cost anything and can be fun way to everyone involved.
🏆 Top Seller Rewards
Art Star Award – Prize for the student with the highest sales. This can be a special privilege such as front-of-the-line passes, the role of principal for a day, or a special lunch.
Principal for a Day – The top seller gets to wear a suit (or crown) and run the school… sort of.
Pizza or Ice Cream Pass – Winner gets a special lunch treat or dessert coupon!
Feature Their Art – Display their artwork on a school bulletin board or newsletter.
🎯 Classroom Contests
Top-Selling Class = Prize Party – Could be popcorn, pajama day, extra recess, or a movie afternoon.
Classroom Chart Tracker – Hang a thermometer or race-themed tracker showing progress toward a group goal.
Mystery Envelope Challenge – Each class that hits a goal gets to open an envelope with a prize inside!
📣 Promotions to Boost Participation
Early Bird Bonus – First 10 orders get a little prize or shout-out.
Daily Raffle – Each order = an entry to win a small daily prize (pencil, sticker, etc.).
School Spirit Tie-In – “Support the school AND show your spirit—wear school colors and bring in your order!”
Fun Friday Reminders – Make a wacky announcement or wear a silly hat to remind everyone: “Order forms due!”
- Principal Involvement. If you raise $xxx the principal will kiss a pig or wearing their pajamas to school …
💡 Pro tip: It’s not always about the prize—it’s about the spotlight. Recognition goes a long way!