Online atHome Program Toolbox
Here you will find all the tools you need to make your Online atHome Program a success!
Find all the required documents for your Online Program.
Look What’s Coming Letter
Use this letter to announce the program to families. Send via email or copy and print it. If you can’t copy/print the letter in color, consider copying it on brightly colored paper so that parent’s notice.
Manual Order Form
For families unable to place their orders online, they can use the order form and send their orders directly to:
54 Caldwell Road
Stillwater, NY 12170
Spanish instructions should accompany the student’s Custom Brochure as they will need to refer to it for their custom information.
Information on how to access your Coordinator Panel
Supply Box Arrives
- Read your Coordinator Guide
- If art is being done in the classroom: Deliver the art paper & art instructions to the teachers who will oversee artwork creation
- Share the program schedule/deadlines with your teacher(s)
- Build excitement and advertise your program
- Announce in your newsletter, social media, and website
- Send “Look What’s Coming” letter home to families
- Use 8.5” x 11”, 60-70# art paper for best results
Refer to the art instructions for recommended media and tips
Send Home Instructions
- Send families the instructions for uploading their artwork and placing their orders online
- Families follow the instructions for uploading artwork and placing their online orders
- Register for access to your Coordinator’s panel and track your school’s sales.
- All Orders are shipped directly to families.
- Your profit check is mailed to you at the end of your program!
It’s time to engage your students! Over the years we have found that the more excited the students are about their projects, the more excited the families will be, too.
Follow the Art Instructions to ensure a successful program. If you are unsure, please contact your Sales Representative or our Customer Service team prior to beginning artwork.
Not an Art Teacher?
No Art Teacher on staff? Is artwork created in the individual classrooms instead of during an art class? No problem! Here is the solution …
Just 15-20 minutes a day
Typically, if artwork is to be done in the classrooms, homeroom teachers set aside a 15-20 minute period each day for one week when students may create their artwork. Be sure that each teacher has a set of art instructions prior to starting their projects.
Declaring an “Art Awareness Week” at the school ties in nicely with this dedicated time period for creating the artworks. Another great time to allow for creation of the artwork is during “Spirit Week.” Usually a second week is set aside for those students who were out during the first week or need to finish
Free lesson plans available
Our Customer Care Center has a library containing many free lesson plans for you to download. These plans are designed to be simple yet creative. You can also find ideas on our Pinterest page – www.pinterest.com/originalworks
If you have a favorite lesson plan you’d like to share, please send it to [email protected]
Additional artwork subject matter
The subject matter may reflect what the students are studying in history, science or literature. It’s easiest if each grade level has the same subject matter. Some examples:
- 1st Graders may be studying Earth Science – oceans, fish and sea life, or classifying animals into groups (birds, mammals, etc.) may be good topics.
- 3rd Graders may be covering Ecology – rain forest ecosystem, habitats, and animals may be a good direction.
- 4th Graders may be studying your state’s history or the role of industry and settlement in Social Studies – a historic event or person from your state may be the subject. Perhaps, a self-portrait dressed as a child of a specific era in your state’s history would be of interest
- 6th Graders may be covering Earth Science – oceans and marine life, weather and climate, the solar system, stars and galaxies. These make great subject matter for artwork.
LOOK WHAT’S COMING LETTER!
Send copies of the “Look What’s Coming” letter home.
Announce the program in your school newsletter, on your school website and/or social media sites.
If your students, families and teachers are excited, participation will increase which leads to more profits for your program.
Consider offering incentives- these don’t have to cost anything and can be fun way to everyone involved.
- Teacher Incentives. Teachers are an integral part of your fundraiser’s success. Get teachers on board with special rewards for classroom participation.
- Ice cream party of the classroom with the highest sales
- Prize Program. Prizes are a great way to motivate students and boost participation. This can be a special privilege such as front-of-the-line passes, the role of principal for a day, or a special lunch.
- Principal Involvement. If you raise $xxx the principal will kiss a pig or wearing their pajamas to school …
SEND OUT REMINDERS
SET A GOAL
Are you raising funds for your art room or maybe a new playground? Communicate that and create a poster that lets everyone know how you are doing with reaching your goal.
1. Ordering Instructions
• You will receive an email with your Ordering Instructions
• Share these instructions with families
2. Families Order
• Families follow the provided instructions and place their orders
3. Orders are shipped.
• All orders are shipped directly to families for a nominal fee
• Your profit check is sent at the conclusion of your program
A Manual Order Form is available for families who are unable to order Online.
- A copy of the Manual Order Form is provided in your Coordinator Guide and is available here. You may e-mail or copy and distribute it to families requiring one. Include the pricing sheet that was emailed to you.
- Manual orders can also be mailed individually by families to:
Stillwater, NY 12170
As the coordinator of an Online Program, you can take advantage of the Coordinator Panel. The panel provides you access to order information, allowing you to track orders and compute revenue and profit.
Returning Coordinator? Already Registered?
If you have coordinated an Online Program and registered in the past, it is not necessary to register again. Likewise, if you have placed an order in our eStore previously and already created an account, you do not need to register again. However, you do need to notify us (Step #2) that you are a coordinator, and provide your school name and code so that we can assign you to the account this year.
New to the program this year?
• Click HERE to get started
• Click CREATE AN ACCOUNT
• Complete the registration form.
2. Notify Original Works
• Once you have registered, email [email protected] and let us know you have registered.
• Include your school account code/name when notifying us.
• Original Works will activate your panel and notify you when complete.
Please note that access to your Coordinator Panel may not be available immediately, as it is only available AFTER the artwork has been scanned and uploaded.
3. Access your panel
• Click HERE to login
• Scroll down the screen to the Coordinator Login. Click “LOGIN”
• Enter the email and password in the “Registered Customers” section
• This will open your Account Dashboard
• Coordinator Panel is the last option
Although we thoroughly inspect all orders before shipping, occasionally a less than perfect order gets through. If it happens with one of your orders, our friendly Customer Service team is standing by to assist.
What should we do?
If an order/product meets one or more of the following criteria, families should contact Original Works customer service team:
• Material defect: hole in towel, chipped tile or mug, etc.
• Incorrect product: ordered a sketchbook and received note cards.
• Improper reproduction: artwork is reproduced upside down on product.
• Missing product: you were invoiced for a product but it was not received.
Did You Know?
Artwork Produced “As Is”
All artwork is reproduced “As Is.” The entire 8.5” x 11” piece of artwork is captured for your keepsakes. We do not modify, crop, or alter the artist’s creation in any way.
Please don’t ask us to erase pencil marks or artist guide lines. It is best that you do this before you send the artworks to us. They will reproduce on the final products.
We hope that you will use the paper provided in your supply box. Use bold and vibrant colors. Your subject matter should fill the entire sheet of paper. Original Works will not be responsible for redoing products produced from artwork that did not comply with our stated art instructions.
Original Works keeps images on file for a fixed period of time:
- Fall programs – images are retained until March 1st
- Spring programs – images are retained until September 1st
Social Media Promotion
Social Media is a great way to create engagement and share the memories of your Original Works program.
When should your post?
The more often, the better. By capturing the start of your program you will begin to build excitement and anticipation that you can then feed as your program continues.
Use the Image Library as your resource to promote your program throughout every step of the process. When you have an approaching deadline, start your outreach no later than a week prior.
Use Hashtags to connect with us and the larger art teacher community!
Check out this article from PTO Today for some great tips!
We’ve developed several images for your use in promoting your program. We recommend that you hyperlink the images to our website: www.originalworks.com
(To use: Right click on an image below, and choose “Save As”)