Collect & Prep Orders
Your Orders Checklist
Details!
Collect Orders
Families will return:
The order form
Payment to school
Any unpurchased magnets
Record the number of magnets sold on Shipping Form B.
Late Artists?
If a student missed the magnet phase, don’t worry!
They can still submit artwork and an order during the order phase.
Note: They will not receive a preview magnet, but their custom keepsakes will still be produced.
Prepare Orders for Shipment
Tape the white copy of the order form to the back of the matching artwork.
Make copies of the completed order forms if you’d like them for your records.
Organize orders in folders by class & grade—this is how the finished keepsakes will be packed for easy distribution.
📢 Quick Links
Collect Artwork & Orders
Prepare Artwork & Orders
âť“Need Help?
- [email protected]
- Contact your Fundraising Pro
- 518-584-9278
* Modern Payment Solutions for School Fundraising
While Original Works doesn’t handle payment collection, we do have a few recommendations for easy, school-friendly options that other Coordinators have had success with.Â
 Payment Options to Consider:
Cash
It’s still a simple, accessible option. Just be sure to have a secure collection box and a reliable system to track who paid and how much.Venmo / PayPal / Cash App
Many PTA/PTOs already have these accounts set up. It’s a fast and easy way for parents to pay digitally.School Payment Portals
If your school already uses a system like SchoolCash Online, RevTrak, or Cheddar Up, you can add your Original Works fundraiser there for easy tracking.Custom Google Form + QR Code
Create a form where parents can upload payment screenshots (Venmo/etc.) and add a QR code to the flyer to make paying simple.Square Reader (for in-person events)
Hosting an art night or pickup table? A simple card reader makes in-person payments a breeze.