Single Step Preview Magnet Program Toolbox
Here you will find all the tools you need to make your Magnet Program Fundraiser a success!
Click on the program links below:
🎨 Program Overview
📦 Supply Box Arrives
Open it up and get ready—your art adventure starts now!
Review the Coordinator Materials.
Hand out the art paper & instructions to the teachers leading the creative charge.
Share your program schedule and deadlines with all participating teachers.
📢 Program Promotion
Start building excitement—let the countdown begin!
Announce the program via your newsletter, social media, and website.
Create a fun, eye-catching product display in a high-traffic area.
Send the “Look What’s Coming” letter home to families.
🖌️ Create Artwork
For best results, use the 8.5″ x 11″ paper provided.
Follow the Art Instructions for suggested materials and helpful tips.
Remind teachers: bold, bright colors work best!
🏷️ Label Artwork
Use pencil only when writing on the back.
Include: student’s name, teacher, and grade.
Mark the top of the artwork with a “T” so we know the right orientation.
📬 Send Artwork
Stay on schedule (we know you’re a pro!).
Complete Shipping Form A and include it with your package.
Use the prepaid UPS label we provided—easy-peasy.
🏡 Send Home Family Packets
Distribute family packets, which include:
- Artwork
- Order form
- Preview Magnet
- Product Flyer
💸 Collect Orders
Order forms and payments come back to school.
Unpurchased preview magnets are returned to you.
🗂️ Prepare Orders for Shipment
Organize everything by class and grade
📦 Ship Orders
Ship on schedule (yes, we said it again—it matters!).
Complete Shipping Form B and send it along.
Use your prepaid UPS label
Documents
Find all the required documents for your Preview Magnet Program.
Program Checklist
Program Instructions
Art Instructions
‘Look What’s Coming’ Announcement Letter
Use this letter to announce the program to families. We suggest you send it home approximately 1 week prior to sending home artwork/order packets. If you can’t copy/print the letter in color, consider copying it on brightly colored paper so that parent’s notice.
Parent Product Flyer
Shipping Forms
- Shipping Form A Magnet/Artwork Phase
- Shipping Form B Order Phase
- Shipping Form C Additional Orders
- Shipping Form F Fix-it
Order Form
Reminders
Order Tracking Sheet
Need Translated Materials?
While we do not currently offer translation services, we know how important it is for families of all backgrounds to feel included. That’s why we’re happy to recommend some simple, user-friendly tools you can use to translate our materials into your preferred language:
Google Translate (translate.google.com)
Upload documents, copy/paste text, or even use your camera to translate printed materials.Microsoft Word
If you’re using Word to view our documents, you can go toReview>Translateto convert the entire file into another language.DeepL (www.deepl.com)
A favorite among schools for its more natural-sounding translations. You can copy/paste text or upload files for quick results.Google Docs
Open any document in Google Docs, go toTools>Translate Document, and select your language of choice.
👉 Pro Tip: If you need help converting one of our PDFs into a Word or Google Doc for easier translation, let us know—we’re happy to help with that part!
Image Library
We’ve developed several images for your use in promoting your program. We recommend that you hyperlink the images to our website: www.originalworks.com
(To use: Right click on an image below, and choose “Save As”)
Video Library:
To share with students:
To share with families:
About our production process:
Supply Box
This box contains everything you are going to need to run a successful program.
Your supply box contains …
- Art paper
- Coordinator Materials
- Art Instructions
🎨 Artwork Creation: Let the Creativity Begin!
🧠 Get Inspired
CLICK HERE for ideas, tips, and helpful videos to guide your program.
📋 Follow the Art Instructions
Before diving in, review the Art Instructions to ensure everything meets reproduction standards. Questions? Reach out to your Sales Representative or our Customer Service team—we’re happy to help before the first crayon hits the paper!
✍️ Use the Signature Template
To help guide younger students and prevent cropping, use our optional Signature Template. It shows where students should sign their masterpiece and helps with layout and orientation.
🧑🏫 No Art Teacher? No Problem.
Art can still shine—even without a dedicated art class! Here’s how schools successfully incorporate artwork into their regular classroom schedule:
15–20 Minutes a Day
Homeroom teachers often set aside 15–20 minutes a day over a week for art creation.Declare an Art Awareness Week
This gives the whole school a fun, unified theme. It also works great during Spirit Week!Need a Make-Up Week?
We recommend allowing a second week for absent students or those who need more time.
📚 Free Lesson Plans
We offer a collection of free, easy-to-follow lesson plans created just for you.
We’ve created several free Lesson Plans that you can use
Or find even more inspiration on our Pinterest page
🌍 Tie the Artwork to Your Curriculum
Integrating class topics into artwork makes the experience more meaningful—and easier to plan! Here are a few ideas by grade level:
1st Grade – Oceans, sea life, or animal classification
3rd Grade – Rainforests, habitats, ecology
4th Grade – State history, historic figures, self-portraits in historical attire
6th Grade – Space, marine life, weather, or the solar system
Same subject matter across grade levels? Even better—it keeps things cohesive and simple.
Magnet Phase
Once student artwork has been completed, it is sent to Original Works where each
artwork is reproduced on a preview magnet that will be sent home with the option for families to purchase it. Remember … please stay on schedule!
1. Prepare artwork for shipment.
- Organize the artwork in folders by class & grade (your family packets will be packed & returned the same way, for easy distribution). We suggest that you place the art/folders in a plastic bag to prevent any weather damage while in transit.
2. Shipping Form A.
- Complete & return with your artwork.
3. Shipment.
- Using the prepaid UPS label found in your supply box, send the artwork and Shipping Form A to Original Works.
- Give the package to any UPS driver OR take it to a UPS store or authorized UPS facility
📦 Orders
Family Packets
Each packet includes:
- Original Artwork
- The student’s preview magnet
- Order form
- Product flyer
- Dear Family / Pricing Letter
👉 Send these packets home with students.
Collect Orders
Families will return:
The order form
Payment to school
Any unpurchased magnets
Record the number of magnets sold on Shipping Form B.
💡 If families are ordering more than just the preview magnet, be sure to review the “Purchasing Preview Magnets” tab next…
Prepare Orders for Shipment
Make copies of the completed order forms if you’d like them for your records.
Organize orders in folders by class & grade—this is how the finished keepsakes will be packed for easy distribution.
Ship It!
Complete and return Shipping Form B.
Use the prepaid UPS label (found in your supply box) to send the orders and form back to Original Works.
🚨 Late Artists?
If a student missed the magnet phase, don’t worry!
They can still submit artwork and an order during the order phase.
Note: They will not receive a preview magnet, but their custom keepsakes will still be produced.
Preview Magnet Purchase
Families wishing to purchase the Preview Magnet, simply check the box on line #1 of the Order Form and return the form with payment and keep the magnet.
If the magnet is not being purchased, it should be returned to the school.
Unpurchased magnets should NOT be sent back to Original Works. You will not be charged for these magnets, but we do need to know the number purchased by your families. You’ll want to track that total.
💡 Modern Payment Solutions for School Fundraising
While Original Works doesn’t handle payment collection, we do have a few recommendations for easy, school-friendly options that other Coordinators have had success with.
💵 Payment Options to Consider:
Cash
It’s still a simple, accessible option. Just be sure to have a secure collection box and a reliable system to track who paid and how much.Venmo / PayPal / Cash App
Many PTA/PTOs already have these accounts set up. It’s a fast and easy way for parents to pay digitally.School Payment Portals
If your school already uses a system like SchoolCash Online, RevTrak, or Cheddar Up, you can add your Original Works fundraiser there for easy tracking.Custom Google Form + QR Code
Create a form where parents can upload payment screenshots (Venmo/etc.) and add a QR code to the flyer to make paying simple.Square Reader (for in-person events)
Hosting an art night or pickup table? A simple card reader makes in-person payments a breeze.
📦 Product Distribution: Keepsake Time!
The most exciting moment has arrived—your custom keepsakes are here and it’s time to share the joy! Let the smiles and “oohs” begin as families see their children’s artwork turned into treasured products.
🚚 Orders Arrive
Orders will ship to your school based on the delivery date in your program reservation.
Packages will be organized according to the way your Order Forms were sent to us
🎁 Student Packages
Each student’s package will include:
Their Order Form
The products ordered
Care instructions
Note:
Ceramic mugs are packaged separately but will be clearly labeled.
Towels, Blankets, Mats, and Tumblers are shipped and arrive separately from our trusted partner vendor. They may arrive on a different date.
🙌 Recruit Some Help
Distributing keepsakes can be a big task—but also a fun one!
Ask volunteers or older students to help with unpacking and organizing.
Parents love seeing the final products—it’s a perfect opportunity to get them involved!
Payment
Payment is due upon receipt of invoice. Your invoice will be emailed to the billing contact listed on your confirmation.
Payments Accepted:
- Checks made payable to Original Works.
- eCheck payments are accepted from schools running programs. We do not accept eCheck payments from parents.
- Credit card payments can be made by calling the Original Works Finance dept. at 518-584-9278
Questions about your invoice or payment can be sent to: finance@originalworks.com
Additional Orders
Late and additional orders are common and we encourage you to send them to us for processing. These orders provide a great way to increase your program profits!
1. Collect Orders
- Late orders include both new orders and re-orders from families who ordered previously.
- If a family has ordered previously, artwork does not need to be re-sent, however, they must provide the order form number & description of the artwork from their original order so we can retrieve the artwork on file.
- Should you require an additional order form, a blank one is provided here. OW will assign an order # when it arrives.
2. Shipping Form C
- Complete and send with your orders. Your first set of late/additional orders is shipped back to the school for free. Subsequent sets of orders are subject to a nominal $10 shipping fee.
Delivery dates for late/additional orders are not guaranteed for specific arrival dates.
All of your late/additional orders earn the same profit as
your primary order! Your first set of late/additional order is shipped back to the school for free!
Promoting a “Second Chance” is a great way to increase the profits and success of your program!
Program Promotion
🏠 Keep Families in the Loop!
Simple ways to make sure every family knows—and remembers—to order:
Hang Posters Around School – Use our posters or have students create some to use in high-traffic areas: lobby, office, hallways, pick-up/drop-off zones
Promotional Posters/Flyers
Create a Front Office Display – Show off sample products. Instant “oohs” and “ahhs”!
Add to Morning Announcements – “Support our school and celebrate your child’s art—order by Friday!”
Send Home a Reminder Flyer – Quick reminder + ordering info = last-minute lifesaver.
Use School Newsletters & Emails – Drop in a graphic and important dates.
Backpack Stuffers – Because sometimes, paper is still necessary.
PTA or Class Parent Boost – Ask your MVPs to help spread the word via texts or social groups.
Chalk the Walk! – Write a fun message on the sidewalk near drop-off: “Original Works Orders Due Friday!”
🖼 Bonus: A little art in the hallway or entry goes a long way.
🏫 At-School Reminders that Stick (Literally & Figuratively!)
Post in Classrooms – A fun poster or sticky note on the whiteboard: “Don’t forget to bring your art/order form!”
Locker Notes – Slide a quick reminder into student lockers—bonus points for stickers or bright colors!
Teacher Shout-Outs – Ask teachers to remind students during announcements or homeroom.
Bulletin Board Takeover – Dedicate a board to student artwork + fundraiser info.
Cafeteria Table Tents – Print simple reminders and stand them up on lunch tables.
Art Room Countdown – Add a “Days Left to Order!” sign in the art room or hallway.
Morning News Segment – If your school has a daily broadcast, slip in a 10-second shoutout!
PA System Announcements – “Psst! Don’t forget—Original Works orders are due Friday!”
📌 The more they see it, the more they remember it—and the more orders roll in!
SET A GOAL
SCHOOL ANNOUNCEMENT
The following template can be incorporated into daily school announcements. Use it as is or modify it to suit your particular needs.
🎨Hey students! Just a quick reminder that our school is running the Original Works Art Fundraiser—and it’s all about your amazing artwork!
Your creativity is being turned into real products—like mugs, magnets, tote bags, and more—that your family can order and enjoy. It’s the ultimate way to show off your art AND help support our school!
🛒 Be sure to remind your parents: the last day to place an online order is [INSERT DATE].
So keep creating, keep inspiring, and don’t forget to tell your grown-ups to get those orders in!
For questions, have them reach out to [INSERT NAME].
Let’s make this fundraiser a masterpiece! 🖌️
NEWSLETTER:
The following template can be incorporated into a printed or electronic newsletter. Use it as is or modify it to suit your particular needs.
🖌️ Coming Soon: A Colorful Way to Support Our School! 🎉
We’re thrilled to announce our partnership with Original Works, art-based fundraising!
Through this creative program, your child will transform their one-of-a-kind artwork into unforgettable keepsakes—think magnets, mugs, tote bags, and more! With many products under $15, there’s something for everyone (hello, early holiday shopping 🎁).
🗂️ Watch for full program details coming home soon!
💰 Proceeds from this program will be used to [INSERT FUNDRAISING PURPOSE HERE].
Want a sneak peek or to learn more? Visit www.originalworks.com to see the magic behind the mission.
Thank you for supporting this inspiring and imaginative way to raise funds!
EMAIL BLAST:
The following template can be incorporated into an email blast. Use it as is or modify it to suit your particular needs.
Subject Line Ideas (Pick Your Favorite!):
🎨 Last Chance to Order Your Child’s Artwork Keepsakes!
🖌️ Don’t Miss Out – Order by [Insert Date]!
📬 Turn Their Art Into Heartfelt Gifts – Deadline Approaching!
Email Body:
Hello [School Name] Families!
Time is ticking! ⏰ The deadline to place your Original Works orders is almost here—final orders are due [Insert Date].
This special program turns your child’s artwork into personalized keepsakes and gifts (think mugs, magnets, tote bags and more!)—all while supporting [Insert School/Cause Here]. It’s creativity with a cause, and a great excuse to brag about your little Picasso.
💡 How to order:
Just follow the easy instructions in the flyer that came home with your child. A few clicks, and their masterpiece becomes a memory that lasts.
Have questions?
Contact: [Coordinator Name]
📧 [Coordinator Email]
Thank you for supporting our fundraiser—and for celebrating the amazing artists in our school!
Creatively yours,
[Your School/Team Name]
📱 Boost Your Fundraiser with Social Media!
Make the most of your Original Works program by sharing the excitement online! Here’s how:
Post Sneak Peeks – Share our provided images and say, “Coming soon to [School Name]!”
Show Off the Artists – Post photos of students creating their masterpieces (with permission, of course!).
Countdown to Deadline – Create hype with a “3 days left!” post to remind families to order.
Feature Favorite Products – Highlight a best-seller like the mug, tote bag, or heart ornament and ask parents, “Which would you choose?”
Shout Out to Supporters – Thank your school community as orders come in. “We’re halfway to our goal—thanks to YOU!”
Use Stories & Reels – Quick videos or before/after shots of art becoming products = eye-catching and engaging!
➡️ Don’t forget to tag us so we can cheer you on!
HASHTAGS
Use Hashtags to connect with us and the larger art teacher community!
- #OriginalWorks
- #ArtTeachersOfInstagram
- #ArtClass
- #ElementaryArt
Check out this article from PTO Today for some great tips!
🎉 Reward the Hustle!
Fun Incentive Ideas to Boost Participation & Sales
If your students, families and teachers are excited, participation will increase which leads to more profits for your program.
Consider offering incentives- these don’t have to cost anything and can be fun way to everyone involved.
🏆 Top Seller Rewards
Art Star Award – Prize for the student with the highest sales. This can be a special privilege such as front-of-the-line passes, the role of principal for a day, or a special lunch.
Principal for a Day – The top seller gets to wear a suit (or crown) and run the school… sort of.
Pizza or Ice Cream Pass – Winner gets a special lunch treat or dessert coupon!
Feature Their Art – Display their artwork on a school bulletin board or newsletter.
🎯 Classroom Contests
Top-Selling Class = Prize Party – Could be popcorn, pajama day, extra recess, or a movie afternoon.
Classroom Chart Tracker – Hang a thermometer or race-themed tracker showing progress toward a group goal.
Mystery Envelope Challenge – Each class that hits a goal gets to open an envelope with a prize inside!
📣 Promotions to Boost Participation
Early Bird Bonus – First 10 orders get a little prize or shout-out.
Daily Raffle – Each order = an entry to win a small daily prize (pencil, sticker, etc.).
School Spirit Tie-In – “Support the school AND show your spirit—wear school colors and bring in your order!”
Fun Friday Reminders – Make a wacky announcement or wear a silly hat to remind everyone: “Order forms due!”
- Principal Involvement. If you raise $xxx the principal will get a pie in the face or wearing their pajamas to school …
💡 Pro tip: It’s not always about the prize—it’s about the spotlight. Recognition goes a long way!
Customer Service
Although we thoroughly inspect all orders before shipping, occasionally a less than perfect order gets through. We call this a “Fix It”. If it happens with one of your orders, our friendly Customer Service team is standing by to assist.
Oops … we have a “Fix It”
If your order/product meets one or more of the following criteria, then a Form F (Fix It Form) should be submitted to Original Works:
- Material defect: hole in towel, chipped tile or mug, etc.
- Incorrect product: ordered a sketchbook and received a journal.
- Improper reproduction: artwork is reproduced upside down on product.
- Missing product: you were invoiced for a product but it was not received.
Does the artwork need to be sent back to Original Works with Shipping Form F?
YES … send the artwork back if your product has:
- Color quality issue
- Image blurriness
- Incorrect image
NO … do not send the artwork back if:
- Item is missing
- Item is damaged
- Incorrect item was made
Shipping Form F
Please complete all information and return to Original Works. We’ll process your Fix It ASAP. If you are not sending in artwork, you can email the form to lawfi@originalworks.com
Did You Know?
Artwork Produced “As Is”
All artwork is reproduced “As Is.” The entire 8.5” x 11” piece of artwork is captured for your keepsakes. We do not modify, crop, or alter the artist’s creation in any way.
Please don’t ask us to erase pencil marks or artist guide lines. It is best that you do this before you send the artworks to us. They will reproduce on the final products.
We hope that you will use the paper provided in your supply box. Use bold and vibrant colors. Your subject matter should fill the entire sheet of paper. Original Works will not be responsible for redoing products produced from artwork that did not comply with our stated art instructions.
Image retention
Original Works keeps images on file for a fixed period of time:
- Fall programs – images are retained until March 1st
- Spring programs – images are retained until September 1st
If a Fix-It is submitted after one of these retention deadlines, please submit the original artwork.
HELPFUL TIP:
Set a deadline date for parents to report any issues to you. This way you can submit all Fix-its at the same time.